Democracy Technology Privacy Policy

This privacy policy sets out how Democracy Technology Ltd (Mi-Voice) uses and protects any information that you give Mi-Voice when you use www.mi-voice.com and www.mi-vote.com.

Mi-Voice is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Any questions regarding this Policy and our privacy practices should be sent by email to enquiries@mi-voice.com or by writing to

Data Protection Officer
Mi-Voice
Democracy Technology Ltd
Gamma House
Enterprise Road
Southampton Science Park
Southampton
Hampshire
SO16 7NS

How do we collect information from you?
Mi-Voice’s customers (the organisations running the election, referendum or survey you are participating in using our platform) may collect personal information through our voting website (www.mi-vote.com).

What type of information is collected from you?
What (if any) personal information is collected, is dependent on whether the event you are participating in requires anonymity and what questions our clients have asked.

The personal information we collect may include (but not limited to) your name, address, age, email and address.

How is your information used?
Whilst this data is stored on our servers we will NOT use it for any other activity or purpose other than facilitating the event as requested by our clients. The information stored does not belong to Mi-Voice.

Mi-Voice has no control over what questions our client’s ask and if you have any questions about how the information will be used by the organisation conducting the event you are participating in, we would respectively ask you to contact them directly.

We may use your information to:

• Process your voting preference;
• Process your details on behalf of the client;
• Contact you regarding the event you have been registered with.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract between Mi-Voice and our clients. For further information about how this might affect you, please contact enquiries@mi-voice.com.

Who has access to your information?
We will not sell or rent your information to third parties. We will not share your information with third parties for marketing purposes.

How is my data protected?
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information stored on our servers.

Mi-Voice complies with the data protection laws in the United Kingdom and takes all reasonable care to prevent any unauthorised access to any personal data you may submit to us via this web site.

How you can access and update your information
The accuracy of your information is important to us however all information is provided by the organisers of your event. If there is any incorrect information, then we urge you to contact them directly.

You have the right to ask for a copy of the information Mi-Voice hold about you.

For further information regarding your rights under the current Data Protection Law, click here.

What is a ‘Cookie’ and how is it used?
www.mi-Voice.com and www.mi-vote.com will work with or without cookies (depending on your security preferences). A cookie is a small file which asks permission to be placed on your computer’s hard drive. www.mi-nomination.com requires cookies in order to work.

What do we use Cookies for?
There are 2 main reasons Mi-Voice uses cookies. The first is to help protect the security of the site through the use of a Microsoft Anti Forgery Token. The second is for google analytics. Please note that all information is anonymised and no personal data is shared with google. We use this service simply to understand traffic patterns on all our sites.

Outbound Links
This website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Unsubscribe
Mi-Voice may distribute e-mails on behalf of our clients informing individuals about an event or inviting them to vote. If you receive an e-mail that you believe has been sent in error, or if you wish to unsubscribe from any further communications with regard to the event in question, please e-mail or write to Mi-Voice and we will ensure that you are removed from the mailing list being used. Alternatively, you can use the unsubscribe link that can be found at the bottom of the e-mail communication received.

Review of this Policy
We will occasionally update our privacy and cookies notice. We will post a notice of any material changes on our website prior to implementing the changes, and, where appropriate, notify you using any of the contact details we hold for you for this purpose. This may include phone, e-mail or post. We encourage you to periodically review our notice to be informed of how we use your information.

enquiries@mi-voice.com
Mi-Voice
Democracy Technology Ltd
Gamma House
Enterprise Road
Southampton Science Park
Southampton
Hampshire
SO16 7NS
United Kingdom